Confirm order in the context of public procurements in the supplier cockpit

Procedure

When you receive an order from the public administration, you can accept and view it directly in the supplier cockpit.

• You call up the supplier cockpit and log in with your user account.
• You call up the details of the purchase order.
• As a response to an order, you confirm the delivery capability by setting a status in the supplier cockpit. The statuses you can select are "Products are available", "Products are partially available" and "Products are not available".
• If you select the status "Product not available", you must enter a reason in a free text field.
• You can optionally enter further comments and reasons in a free text field.
• The delivery information is transmitted di-rectly to the purchaser from the supplier cockpit.
• The order can be transferred as a PDF or directly into your supplier system as an XI order.
• Optionally, you can create a consulting case or a contract disturbance message, if this proves useful from the status.

Legal bases

• § 34 Abs. 2 LHO
• § 63 Abs. 1 LHO
• § 70 LHO, Nr. 20.2.3 VV zu § 70

More information

In addition to the supplier cockpit, you can receive public administration orders via conventional channels if this is contractually regulated and provided for.